COMPLIANCE – POLICIES AND PROCEDURES

• Oversee, develop, implement and review all relevant financial policies and procedures
  Ensure all departments and regional offices comply with the organisation’s processes, procedures, and policies – eg. security, data protection, IT, and procurement
  Effectively manage the Income and Expense Controllers to ensure compliance with budgetary, accounting, reporting, and internal control systems and policies

PROCESSES & REPORTING

• Daily Functions:

-Ensure that systemized records are kept in files and on the server

-Maintain consistent and measurable efforts to reduce overheads and unnecessary expenditure

-Review cash reconciliation processes

-Track compliance and processing of all projects and ensure all finance-related documentation is in order

-Review SLA’s / concept notes/ budgets for new events, campaigns and projects

• Maintain streamlined and orderly processes throughout the department (in all regions) and ensure that reporting on required functions are submitted on time
• Closely supervise the Income and Expense Controllers to ensure processes are followed to identify shortfalls early and to avoid organisational risk 
• Ensure that direct reports are performing to expectation and any shortfalls on delivery are highlighted and dealt with promptly
• Monitor and track income and expenses relative to budgets, and submit weekly, monthly, quarterly and annual financial reporting deliverables by timelines given by the HOD

AUDIT AND IFRS & TAX CERTIFICATION

• Assist with internal audits of departments, including tracking of projects and programmes, to provide independent assurance that the organisation’s risk management, governance and internal control processes are operating effectively
• Conduct external financial audit prep and oversight to ensure a successful and efficient audit
• Annual Financial Statements preparation
• Uphold finance due diligence around the administration and maintenance of Section 18A tax certificates issued and associated records
• Liaise with Donor Relations to ensure efficient and timeous turnaround time
• Maintain S18A logs for submission concerning annual tax return, and share regular feedback with the HOD

EXTERNAL COMPLIANCE SARB & STAKEHOLDERS

• Oversee the SARB annual application, and monitor the ongoing maintenance and update of the SARB schedule
• Ensure stakeholder relationships are properly maintained with Organisation best practice

DEPARTMENTAL RELIEF FUNCTIONS

• Provide relief functions for the income and expense controller when needed
• Provide relief for certain HOD functions (eg. verification of bank payments when HOD is on leave)
• Be familiar with all financial data and provide analysis where necessary on actual vs budget to assist the Head of Department.