Bookkeeper and Office Administrator

Bookkeeper and office administrator

Listed on: 1 September 2020
Contract Type: Permanent
Closing Date: 30 September 2020

Job Description:

A Cut Make Trim (CMT) manufacturing operation, specialising in the production of canvas products in the camping industry is looking for a Bookkeeper and  Office Administrator. The individual must be able to work in a fast-paced factory environment and be flexible to occasional overtime on Saturdays.  



  • Ensure all records are entered on Sage One Pastel accurately
  • Recording of all receipts and expenditures
  • Liaise with the stock controller and keep stock records up to date
  • Daily recording of delivery notes and purchase orders
  • Generating credit notes for non-delivery/customer returns
  • Keeping all customer accounts up to date posting payments/credit notes or other adjustments. Sending monthly customer statements
  • Preparation and maintenance of the company’s books of account up to balance sheet reconciliation
  • Complete bank reconciliations
  • Ensure debtors and creditors schedules are up to date
  • Timeous invoicing of company customers and suppliers
  • Timeous quotations to customers
  • Assist Accountant with month-end and year-end financial reporting
  • Assist Accountant in audit preparation


  • Answering calls, transferring calls and taking messages
  • Company filing and upkeep of all office and delivery documentation
  • Sales support
  • Maintenance of the office – ensuring the office is neat and clean at all times
  • Ordering of and managing stationery
  • Monitoring stock levels of all products and notifying stock controller to replenish stock
  • Problem-solving with the distributors on customer orders and stock related issues
  • Event coordination- planning team building activities/office lunches/dinner
  • Personal assistant duties for GM and Director
  • Maintaining and liaising relationships with customers
  • Assisting staff members with admin duties when required

Job Requirements:

  • Diploma in Bookkeeping (preferred)
  • 10+ years of experience in bookkeeping or related position
  • Flexible to occasional overtime in the week and on Saturdays


  • Ability to work within an industrial environment and exert impact
  • Experience with Microsoft Office Suite
  • Ability to work independently
  • Customer Relationship Management
  • Good Communication skills
  • Deadline driven
  • Team player


  • Salary: up to 15k based on experience (No benefits)
  • Working hours: 7.30 am – 4.30 pm ( Friday 3.30 pm). Must be flexible to occasional overtime on Saturdays



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